Jhpiego, an affiliate of the Johns Hopkins University, builds global and
local partnerships to enhance the quality of health care services for
women and families around the worlds. Jhpiego is a global leader in the
creation of innovative approaches to developing human resources for
health.
The Jhpiego Indonesia program is aimed to improve maternal and newborn
health outcomes in Indonesia. We are currently implementing EMAS (
Expanding Maternal & Neonatal Survival ) program in Indonesia funded
by USAID.
In order to reach our goals, we are now recruiting a Jakarta based
positions of Travel Coordinator and Clinical Team Coordinator to be part
of the great team of Jhpiego Indonesia. The successful candidates will
enjoy working as part of a dedicated team, with the added satisfaction
of working for an organization committed to the Jhpiego vision and
mission.
1) Travel Coordinator ( TC )
Department: Finance & Adm.
Position Reports To: Office Manager
Overview:
The Travel Coordinator will perform a range of administrative tasks
related to a business travel, in order to meet the specific needs of
employers, employees and clientele within Jakarta office. He or She
need to monitor all scheduled flights, car hire and travel insurance
bookings and ensure that all relevant travel documents are sent to
members in a timely fashion and are of a high quality. The travel
Coordinator also need to be 'on-call' beyond normal business hours in
order to address any needs an employee or client may have in transit.
Majors Duties & Responsibilities:
Organizing travel requests related records and documents
Providing and researching travel options and providing final itineraries
Booking flights, hotels, cars, trains and all other travel related activities
Making arrangement for accommodation and transportation to the staff or traveler during their travel schedule
Work closely with PC & SPC for Travel requirements related to participants of a specific event/workshop
Setting up and maintaining vendor’s (travel agents) accounts
Managing visa, passport and custom situation as required
Facilitating for the smooth and easy travelling of the staff
Run reports/manifests when required i.e. airline strikes, ticketing deadlines etc.
Control of all payments , both customer and supplier.
Any amendments or cancellations related to the travel bookings, whether
customer requested or otherwise will be handled efficiently and
effectively in this role.
Perform other duties as assigned
Knowledge, Skills, and Abilities:
§ Graduate from travel, secretarial or business studies
§ Minimum 2 years experience in office administration
§ Knowledge of administrative and clerical procedures
§ Familiar with Travel/Ticketing ( Domestic ) arrangement
§ Handling Travel/Ticketing/Visa ( International ) would be value added
§ Able to work methodically, accurately and neatly
§ Good oral and written communication skills
§ Proficient in Microsoft Office Applications
§ Highly meticulous with excellent interpersonal, communication and organizational skills
§ Able to work in a fast-paced environment
§ Able to work as part of a team
2) Clinical Team Coordinator ( CTC )
Department: EMAS
Position Reports To: Clinical Service Advisor
Overview:
The Clinical Team Coordinator is responsible for organizing and
implementing the daily administration activities required to execute a
clinical program tasks . S/he will work closely with Clinical Service
Advisor, Program Managers and Finance staff to ensure close adherence
to Jhpiego’s agreed upon work plans and overall scope of work.
Majors Duties & Responsibilities:
§ Assists Clinical Advisor, Program Managers in the clinical site
§ Work closely with program and finance staff in developing and working on budget activity
§ Coordinates meeting, workshop and training, including preparing materials and logistic as needed.
§ Can also be responsible for executing special task/project and
research initiatives as well. In addition, they gather information and
prepare reports to evaluate program effectiveness.
§ Coordinates with advisors, program managers and finance staff in disbursement need based on activity budget
§ Working with Travel Coordinator in preparing travel authorization
for staff, consultants and counterparts for activities and workshops
§ Working with travel Coordinator in assisting transportation and hotel
arrangement for staff, consultants and counterparts for their visit
activities
§ Work closely with finance staff in processing and reconciling of invoices and payment documentation
§ Performs other duties as assigned by Program Manager teams and other technical team members
Qualifications, Skills, and Attribute:
§ Min. Bachelor’s degree of public health care/clinical area
§ Additionally prefer job with progressive administrative support experience or management experience
§ Minimum 2 years of experiences
Strong ability to work and communicate within a team
§ Practices knowledge of finances is an advantage
Demonstrated excellence in oral and written Indonesian language; English language proficiency preferred
Computer skills demonstrating in competency in Microsoft office: Excell, MS word and Power point
Ability to work independently and to exercise independent judgment
Ability to ensure adherence to applicable laws and regulations
Demonstrated ability to exercise confidentiality and professionalism
Ability to work under pressure, priorities, schedule and balance workloads in the face of conflicting and uneven demands
To apply, please e-mail your cover letter and CV, including the job reference in
the subject line via e-mail to : hr-id@jhpiego.net
Closing date: 25 June 2012
Only short-listed applicants will be contacted
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