*URGENTLY REQUIRED*
*CONSULTANT FOR BASELINE SURVEY*
*Indonesian Red Cross*
*Survey at a glance***
Indonesian Red Cross (PMI) with Spanish Red Cross (SRC) support is seeking
consultant to carry out a baseline survey for Community Based Health and
First Aid (CBHFA) Program. The overall purposes of the survey are to
establish the baseline values of the priority indicators and to know the
knowledge; attitude and practice of the target communities in terms of
health related issues and the data gained from the survey will be
documented and compared with the endline survey at the end of the project.
Findings of the survey will serve as reference for decision making for the
CBHFA intervention in the target communities. This survey will be
outsourced to an external consultant and it is expected to be conducted in
July 2012.
* *
*1. **BACKGROUND* **
PMI and SRC are humanitarian organizations that have been long involved
together to respond to the December 26, 2004 tsunami in Aceh. It has since
been engaged in recovery activities targeting tsunami-affected communities.
Their collaboration until now continues in doing the intervention in
Central Kalimantan for the Community Based Health and First Aid through
Organizational Development and Capacity Building. The vision of PMI and
SRC’s intervention is to support quality health services and prepare for
future disasters. The mission is to build on the strengths of communities,
the International Red Cross and Red Crescent Movement, and other partners
to restore better life of the target communities. The mission and vision of
movements are further informed by its organizational values, derived from
the seven Fundamental Principles of the International Red Cross and Red
Crescent Movement: Humanity, Impartiality, Neutrality, Independence,
Voluntary Service, Unity, and Universality.
* *
*PMI Community Based Health and First Aid (CBHFA) project under the support
of SRC*
* *
PMI is implementing CBHFA approach in Central Kalimantan Province. The
project aimed at empowering people with the ability to respond to daily
emergencies where health professionals are absent or overworked. CBHFA not
only brings first aid to the community about common injuries but also
effectively addresses community health priorities through prevention,
health promotion and control of common diseases in preparing and responding
to disaster. It also helps the recruitment and retention of effective
volunteers of the CBHFA program in Indonesia. Community Based Health and
First Aid actions contributes to achieving all four goals of the
International Federation’s Global Agenda that is aimed at providing a
framework of integrated approach in building safer and healthier
communities. Specific Goals and Results expected of the project are
detailed below:
* Specific Goals:* **
1. PMI has increased its capacity, performance and image in Central
Kalimantan Province in order to serve the communities.
2. Kapuas communities have the capacity to reduce their vulnerability
related to “specific” diseases and injuries in non emergency and emergency
situations.
* *
* Expected Results:*
1. PMI Central Kalimantan is able to serve community through community
based health, first aid, and social services activities.
* *
2. *Pulau Kupang*, *Teluk Pelinget and Terusan Muara* communities are
able to organize themselves and to establish means of dialogue among the
members of the community and with other stakeholders.
3. Community knowledge on health issues, basic first aid and blood
donation has improved.
4. *Pulau Kupang*, *Teluk Pelinget* and Terusan Muara communities are
able to take action related to diseases prevention and risk reduction.
* *
* *
* *
*2. **Clients:*
PMI staff and volunteers involved in CBHFA, SRC Indonesia delegation staff
and the target beneficiaries are among the primary audience of this
Baseline Survey.
*Baseline Survey Clients :***
*Clients*
*What do they receive?*
*What form(s)?*
*Language*
*Approximate timeframe*
*Who is responsible?*
PMI NHQ
Full findings
Soft and Hard copy & power point presentation
English & Bahasa
Within 2 weeks of final report (est. to be end of June
Head of Public Health Sub Division of PMI NHQ and CBHFA Specialist
PMI Chapter of Central Kalimantan and PMI Kapuas Branch
Full findings
Soft and Hard copy & power point presentation
English & Bahasa
Within 4 weeks of final report
Head of Office of PMI Chapter and Branch
Relevant Staff from Chapter and Branch
Target Communities & direct beneficiaries
Summary of relevant findings
To Be Confirmed
Local language
Within 8 weeks of Final Report
Head of Village, Village Health Committee, Village Health Volunteer
SRC Indonesia Delegation and SRC HQ
Full Findings
Soft and Hard copy & power point presentation
English & Bahasa
Upon request
SRC Project manager and Sr. Project Officer
*3. **Study Objectives*
The overall purposes the Baseline surveys are to:
· Assess the 'pre-operation exposure' condition for the set of
indicators
· Provide findings from the analysis for the intervention strategy
including suggestions and recommendations
· Obtain some of related *demographic characteristic* of targeted
community such as age, education, sex, etc.
· Lessons learned to influence future survey work
*4. **Scope Of Work*
The scope of work for the consultant will include:
1. Conduct *Focused Group Discussion* (FGD) in one of the target
villages i.e.Teluk Peulinget to identify main problems of health related
issues in the communities for secondary data comparison in order to
formulize the project indicators. The primary data collections of the other
two remaining villages have been done in collaboration with District Health
Office (DHO) since the two villages overlap with each other.
2. Household Survey
· Objective
i. At the household level, determine
knowledge, attitudes and behavior with regard to standard and PMI-specific
indicators of program impact. Ensure all required indicators are captured.
· Geographic Areas:
i. The household survey will cover all
operation areas of the CBHFA program.
*CBHFA program will be implemented in 3 villages in the district of Kapuas
namely; Pulau Kupang, Teluk Peulinget and Terusan Muara, Central Kalimantan
province.*
* *
*Village (Household) Survey*: The quantitative surveys will include a
household-level, multi-indicator survey designed to explore a number of
different and diverse issues related to CBHFA program interventions
* *
*Sampling design *
Determined by the consultant
*5. **Statement Of Work*
The consultant will prepare and conduct FGD and the survey to provide
baseline data of the target communities of the project. Preparations
include preparing the FGD and survey protocol detailing the sampling
procedures, data collection instruments, quality control, data analysis
plan, time frame and work plan. The survey protocol will ensure that the
data collected will be unbiased and comparable with the endline data at the
end of the project. The Consultants must adhere to all relevant policies
and procedures of PMI and ethical guidelines. The statement of Work can be
summarized as follows:
1) Conduct FGD and develop the baseline survey protocol detailing the
methods and instruments.
2) Developing and agreeing on key baseline survey questionnaire in
light of the component described in section 4. The household survey
protocol will be discussed with representatives of PMI NHQ, PMI head of
office of Kapuas Branch, SRC Project manager and SRC staff.
3) Design sample plans.
4) Recruitment of trained enumerators
5) Conduct training and directly supervise the enumerators and field
supervisors.
6) As part of the supervision process, conduct spot quality-assurance
checks to ensure adequate performance of enumerator involved in data
collection as per the guidelines.
7) Adhere to all relevant policies and procedures of PMI.
8) Adhere to ethical guidelines as outlined in *section 7*.
*6. **Key Deliverables:*
1) Baseline survey protocols need to be submitted to PMI NHQ and SRC
for approval.
2) Presentation of the preliminary findings to PMI, relevant staff,
and SRC Indonesia Delegation Team, within 2 weeks of the completion of the
field work. All results presented with the appropriate statistical test,
e.g. confidence intervals for percentages, etc.
3) Submission of the draft report in English language in the format
attached as Annex -1 within 3 weeks of the completion of the field work.
4) The baseline survey report is expected to focus on methods, biases
and methodological reasons. Results will be presented in table form with
minimal narrative. Submission of the Final baseline Survey Report in
English language in the format attached as Annex - Within two weeks after
receiving the feedback from the SRC on the draft report.
5) Data set on SPSS or any analysis software used including programmed
syntaxes and soft copies of the information collected from the field (e.g.
filled in questionnaire, transcripts of any discussion, interviews etc. if
any) used for data analysis.
6) Properly filed/archived hard copies of filled-in questionnaire,
transcripts of any discussions and interviews.
*7. **Ethical Guidelines*
It is expected that the consultant will adhere to ethical
guidelines as outlined below:**
1) *Informed Consent:* All participants are expected to provide
informed consent following standard and pre-agreed upon consent protocols.
2) *Systematic Inquiry:* Survey team conducts systematic, data-based
inquiries.
3) *Competence:* Survey team provides competent performance to
stakeholders.
4) *Integrity/Honesty:* Survey team display honesty and integrity in
their own behavior, and attempt to ensure the honesty and integrity of the
entire survey process.
5) *Respect for People:* Survey team respect the security, dignity and
self-worth of respondents, program participants, clients, and other
stakeholders. It is expected that the survey team will obtain the informed
consent of participants to ensure that they can decide in a conscious,
deliberate way whether they want to participate.
6) *Responsibilities for General and Public Welfare:* Survey team
articulate and take into account the diversity of general and public
interests and values that may be related to the survey.
*8. **Management & Team Composition:*
PMI will assist the consultant as follows:
1. Provide logistical support, including vehicles
2. Provide all documents and data required for the survey,
including population data for the sampling
The baseline survey will be outsourced to consultant or a firm who will
closely work with the CBHFA program team (Head of Health division of PMI
NHQ, including SRC Project Manager relevant staff of SRC and PMI)
PMI NHQ and PMI Chapter and Branch will be responsible for approving the
survey methodology, survey instruments and the final deliverables. They
will work closely with the project team.
*9. **Time Line:*
The consultancy is expected to formally commence in *July 10 th*,*
2012*and be completed by
*August 10 2012*. Start and end dates along with the number of working days
will be negotiated latter in light of the proposal that potential
consultant/s will submit during the selection process.**
*10. **Contacts:*
PMI NHQ Health Division will be the hiring consultant and the primary
contact for the baseline survey. The head of office of PMI Chapter and
Branch will work closely with the head of health division, relevant program
staff of SRC and PMI**
*ANNEX 1*
*Team Requirements:*
External consultant or firm with following portfolio will be sought to
undertake the baseline survey
* Job Qualifications:*
· Masters degree preferred, or equivalent combination of
education and relevant work experience;
· At least five years of direct full-time experience in the
monitoring and evaluation field with at least five years experience
designing and implementing household surveys;
· Experience in all aspects of household survey management to
include: training and management of enumerators, instrument design,
validity testing, pilot testing, quantitative analysis, etc;
· Experience in qualitative data collection and data analysis
techniques (especially in the design of coding schemes);
· Proven ability to train, supervise, and support local staff;
· Strong organizational skills;
· Strong computer skills in the areas of spreadsheets, word
processing, database management, and statistical analysis software;
· Demonstrated capacity to work both independently and as part of
a team;
· Strong interpersonal skills;
· Excellent written and spoken English required;
* Application Procedures & Selection:*
* *
*First Step:* Interested firms or individuals can send their proposals to
Palang Merah Indonesia and Spanish Red Cross, via email indicating
“Consultant Baseline” in Subject, before *17.00hrs on the* *14st of June
2012, *to: eka_wulan@pmi.or.id and cbhfa.srcjakarta@gmail.com with
following materials:
· A brief description of your firm or institution (for applicants
other than individual contractors) and a covering letter justifying your
suitability for the assignment
· Curricula Vitae (CV) for all members of the team applying for
consideration;
· Daily rate quote(s);
· Three (3) professional references.
*Second Step:* Based on the Expression of Interests short listing of the
potential candidates will be done.
Short listed candidate/firm will be asked to submit the detailed proposal
that should cover the followings:
· *Work Plan*: The proposal should clearly mention details of
each activity including kind of preparatory work, training, house listing,
sampling and data collection work, data entry, data processing and
analysis, results and report writing. The time line and person(s)
responsible for each activity needs to be clearly mentioned.
· Proposed *Survey methodology* (sampling design) and Instruments
· *Detailed Total Budget*: (personals, enumerator daily rate,
cost of entry program, boarding and lodging, etc.)
· *Data analysis*: Provide details on the analyses that will be
carried out, and on the person/people responsible for data analysis
(including prior experiences).
· *Quality control mechanisms*: Provide a section detailing the
mechanisms to ensure data quality by clearly specifying steps for data
validation. This section may also include supervisory mechanism for data
quality and the role of field editors
· Support required from PMI.
*Third Step:* Based on the proposal the further negotiation will be done;
Interviews will be conducted and reference will be checked before making
the final selection and award of contract.
For questions, please contact Eka Wulan Cahayasari, PMI Head of Public
Health and Social Service Sub Division at: eka_wulan@pmi.or.id and Rizwan
Yusuf, SRC Sr. Project Officer at: cbhfa.srcjakarta@gmail.com
*Annex 2: Format of the Report*
* *
*Suggested Format for Survey Report*
Baseline Survey
- Executive Summary- *Maximum of a 6 pages presenting the main findings
and conclusions of the report. ***
- *Table of Contents*
- *Table of Figures*
- *Table of Tables*
- *Introduction*
- *Survey Methodology*
- *Analysis and Findings *
- *Conclusions with key findings *
- *Recommendations*
- *Annexes/Appendices (List of Indicators with baseline values) *
- *References*
* *
*Annex 3: List of relevant documents*
1. CBHFA through ODCB Project Proposal
2. CBHFA through ODCB Log Frames
3. CBHFA through ODCB Detailed Activities
4. CBHFA through ODCB Annual Implementation Plan (AIP)
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