lowongan kerja lsm/ngo, CAPITAL LOGISTICS & ADMINISTRATION ASSISTANT

VACANCY – CAPITAL LOGISTICS & ADMINISTRATION ASSISTANT
The Agency
for Technical Cooperation and Development (ACTED)is
a French non-profit organization working in over 30 countries worldwide to
provide emergency response, early recovery, and development assistance to
communities in need. ACTED’s interventions seek to cover multiple aspects of
humanitarian and development crises through a multidisciplinary approach that
is both global and local, and adapted to each context. ACTED’s vision is to
establish emergency, rehabilitation, and development. ACTED aims to guarantee

the sustainability of relief interventions carried out during crises by
remaining in the field after the emergency to engage in long-term support to
communities in food security, health, education, economic assistance,
microfinance, advocacy, and cultural promotion. ACTED’s actions are needs based
and identified in a participatory manner with communities in the areas where we
are present. ACTED has been active in Indonesia since April 2005, assisting
those affected by the tsunami and Nias earthquake and is now working to support
livelihoods, community-based disaster risk reduction, and child protection in North
Sumatra, Nusa Tenggara Timur (NTT), and elsewhere.

Currently ACTED has an
immediate need for qualified and experienced staff to be part of our Jakarta
team. ACTED is recruiting for the following position to be based in the Jakarta
office. In order to apply, please submit (1) cover letter stating how your
experience and qualifications meet the desired criteria below and your expected
salary, and (2) your Curriculum Vitae (CV) in English labeled with your name
(maximum file size 200KB). Applications
must be submitted by e-mail to indonesia@acted.org by 14 February 2013. Only shortlisted candidates will be notified.

CAPITAL LOGISTICS & ADMINISTRATION ASSISTANT

The Capital Logistics &
Administration Assistant will be responsible for procurement of goods and
services, inventory and asset management, telecommunication and IT management,
management transportation and travel for staff, and ensuring safety and
security for ACTED personnel and assets in the Jakarta office. Additionally,
the Capital Logistics & Administration Assistant will consolidate data,
information, and reports on logistics, assets, security and administration/HR from
ACTED field offices to create monthly national reports.

Logistics:
-          Routine purchasing for Jakarta office needs (office
supplies, etc),
-          Consolidation of monthly Logistics data and reports,
-          Research of suppliers and contracting terms for
framework contracts (office supplies, travel, IT service, etc),
-          Documentation (filling quotations, developing
procurement memos, support to contracts/ framework agreements),
-          Liasing with travel agent for staff travel bookings,
-          Providing basic support to field staff as needed.

Admin/HR:
-          Checking and maintaining personnel files, collecting
monthly documentation (attendance sheets, leave requests, etc),
-          Consolidation of monthly HR data reporting from field
offices and documentation on monthly basis,
-          Responsible for organization of general office filing,
mapping, and management of file shipments to HQ and storage,
-          Drafting memos and letters as needed,
-          Supporting recruitment (organizing applications/CVs,
scheduling interviews, drafting letters confirming candidate responses,
updating tracking tabel),
-          Managing premises needs (conference room booking,
oversight of cleaning and maintenance needs).

Professional
Qualifications and Skills:
-       Minimum bachelor
degree in Management or other relevant educational background required;
-       At least four (2) years previous work experience with
NGO or private sector in logistics and admin/HR;
-       Good understanding of procurement procedures and
documentation required;
-       Fluency in English required;
-       Meticulous
attention to detail and documentation required;
-       Problem-solving
skills, result-oriented and sensitivity to gender issues required;
-       Good computer
knowledge (Windows, spreadsheet, word-processing, e-mail and internet);

Personal Qualities:
-       Perfect ethics
in regards to purchasing and handling cash required;
-       Flexible and adaptable,
willing to learn new skills and conform to new systems and situations;
-       Able to multi-task and handle
a diverse and changing workload;
-       Honest, responsible,
self-motivated and able to take initiative under minimum supervision;
-       Ability to work as part of a
team in a cross cultural environment;