Project Leader – Aid to Uprooted People Program Maluku (Indonesian nationals only)

VACANCY - HIVOS REGIONAL OFFICE SOUTHEAST ASIA
Position: Project Leader – Aid to Uprooted People Program Maluku (Indonesian nationals only)
Duty Station: Hivos Local Office, Ambon (with frequent travel to East Seram & Jakarta)
Closing date: 23 October 2011


The PL/PM will be accountable to the Director Regional Office Southeast Asia. The key tasks are:
A. To be responsible for overall programme coordination and implementation, i.e.:
• Head the Hivos AUP expert team and coordinate the Hivos technical expert services to the programme;
• Work closely with NGO partner (Baileo) to ensure timely and effective implementation of the programme and ensure this is responsive to the needs of the programme beneficiaries and meet EU contract conditions,
• Conduct regular coordination meetings with the partner NGO for planning, reporting and troubleshooting
• Provide direct support and coordinate inputs by other Hivos experts to the NGO partner in improving their planning, implementation capacity, and monitoring and evaluation activities.
• Manage timely preparation and consolidation of annual plans and budgets, annual reports,technical and special reports, reviews, evaluations and ensure that the partner NGO and expert staff provide contractually agreed inputs to this;
• Communicate with relevant representatives of the Government of Indonesia, district authorities and the EC Delegation in Jakarta;
• Coordinate and organize support by district government agencies to the beneficiary communities;
• Ensure proper coordination with other EC-supported AUP programmes in Indonesia;
• Attend and facilitate, as appropriate, important events such as workshops, meetings, and technical discussions.
• Develop best practices and lessons learnt papers from ongoing M&E for the improvement of programme impact on targeted beneficiaries.

B. Address human resource issues of the programme, i.e.:
• Supervise and support Hivos staff to undertake their roles and contribute to annual appraisal/ feedback of staff who report to you;
• Support HRM of the partner NGOs as needed;

C. Manage the budget
• Responsible for the overall management of programme budgets with reference to EC and Hivos guidelines and standards; routine analysis of budgets including quarterly and monthly financial target settings and reviewing spends with finance staff
• Deploy available resources, and support and supervise all procurement operations;
• Ensure that monthly management accounts are scrutinised to ensure correct coding and allocation of expenses are in line with component activities and budgets;
• Contribute to the preparation of budgets and financial reports to donors.

D. Report to Hivos internally and to the EC:
• Responsible for programme reporting to the Hivos Regional Director
• Responsible for developing narrative programme reports for the EC
• Develop end-of-project and program evaluation documents.
• Correspond/coordinate with donors in relation to technical issues in coordination with the Hivos Regional Director
• Develop Terms of Reference and contracts/arrangement for experts and consultants in coordination with Hivos Regional Director
• Communicate and collaborate with relevant programme officers, finance staff within Hivos Southeast Asia Regional Office and globally to ensure that organizational policies are implemented and learning is facilitated

E. Fundraising (this is not part of the AUP tasks)
• Contribute to the development of projects/programs in Eastern Indonesia which are relevant to Hivos Southeast Asia goals and expertise
• Explore fundraising opportunities to finance the projects/programs which have been developed
• Communicate and collaborate with relevant programme officers, finance staff within Hivos Southeast Asia Regional Office and globally to ensure that new proposals submitted to potential donors are inline with Hivos’ policy.

From the applicants we expect that they have:
- Expertise and experience in areas relevant to the programme
- Demonstrated leadership qualities, ability to inspire a team to deliver quality results;
- Analytical and conceptual skills, and ability to translate these into programmes;
- Human resource management experience;
- Affinity and experience with financial administration and reporting;
- Excellent communication and networking skills in a multiple stakeholder environment;
- Excellent verbal and writing skills in Bahasa Indonesia and English;
- Preferably working experience in Eastern Indonesia
- Willingness to travel frequently within Indonesia.
- Affinity with Hivos core values and programmes

We offer:
- From the starting date of the programme (most likely 1 November 2011) onwards an employment for two years;
- Hivos ROSEA Terms and Conditions of employment are applicable
- a salary at programme management level depending on experience and, if applicable, allowances;

You can apply before 23 October 2011.
Both letter and CV need to be submitted in English to hrd@hivos.or.id with reference code “Maluku PM”.