lowongan kerja lsm/ngo, Vacancy - Audit/Quality Control Procedure Assistant

International Organization for Migration (IOM) Indonesia is looking for an Audit/Quality Control Procedure Assistant according to the terms of reference below.

Reference No                    : SVN/ID10/2012/059
Position Title                    : Audit/Quality Control Procedure Assistant
Classification                    : General Service Staff, Grade 6
Duty Station                      : Jakarta (travel to the field) – Indonesia

Type of Contract             : Special All Inclusive Contract, 6 months, with possibility of extension  (The first three months will be considered as probation period. The tenure of contract of internal candidate holding a Fixed Term contract will remain unchanged).


General Functions:

Under the supervision of the Senior Resource Management Officer (SRMO) in Jakarta, the successful candidate will be assisting SRMO in conducting of internal audits, reviewing and improving of IOM internal controls procedures in regard of administrative, financial, procurement and HR activities of IOM in Indonesia. In particular, he/she will :

1.      Assist SRMO in evaluation and testing of systems and controls to determine their adequacy and effectiveness, ensuring (i) compliance with IOM policies and procedures, (ii) accomplishment of management’s objectives, (iii) reliability and integrity of information, (iv) economical use of resources, and (v) safeguarding of assets.
2.      Review various accounting documents and records; computes, calculates and verifies various data; and also review transactions that have financial implications to ensure regularity of receipt, custody and disposal of funds and other financial resources
3.      Examines and test-checks financial and/or personnel and/or administrative documents such as personnel documents, travel documents or claims, vouchers, purchase orders, invoices, bank and other reconciliations, verifying footings, extensions and posting, tracing original evidence into the records, personnel.
4.      Undertake field trips in order to monitor and oversee the financial management for all activities including the oversight of financial expenditures and accountability;
5.      Assist SRMO in quality examination of internal control procedures to safeguard the Organization’s assets, control cash and prevent fraud; and provide support in collecting data for analysing procurement, financial and administrative set up of Jakarta and sub-offices including segregation of duties.
6.      Assist SRMO with reviews to assure that the accounting system is structured and employed to fulfil the objectives of the organization and to determine how well financial resources have been managed, the accuracy of recording transactions, the reliability of reports and financial conditions.
7.      Assist SRMO in establishment of admin/finance hubs / structures in Medan and Makassar.
8.      Assist SRMO to develop effective project monitoring mechanisms.
9.      In coordination with other departments (i.e. procurement and programme) and under the guidance of the SRMO, conduct verifications to service providers/contractors on financial part of the project implementation and provide advice on any anomalies.
10.  Produce detail reports on findings, improvements and follow ups.
11.  Contribute towards enhancing IOM's internal controls
12.  Perform other duties as may be assigned by SRMO
Desirable Competencies

Technical:
a)   Applies knowledge of auditing and The Institute of Internal Auditors’ International Standards for the Professional Practice of Internal Auditing or other international auditing standards;
b) applies application of institutional policies and guidelines;
c) develops and follows internal control procedures to prevent fraud and mismanagement;
d) analyzes and conducts risk assessments;
e) knows how to use PRISM/ SAP and other IOM / UN tools is advantage


Behavioral:
a). Accountable and loyal; b). good in information gathering;, monitoring and inspection; c). strong analytical skills and attention to details; d). actively seeks new ways of improving system, procedure or services; e) able to use sound judgement in decision making; f). ability to understand stakeholder needs; g) proven ability to plan and organize work and to apply time management; h). communicate effectively in both written and orally; i). build effective coordination and harmonious working relationship with colleagues from different cultural and professional background.


Desirable Qualifications (Education and Experience) :

a). University (Bachelor’s) degree from an accredited academic institution, in business administration economics, accounting, finance, audit or equivalent; 
b) Six years of experience in audit, finance, accounting or a combination thereof; at least one year of audit or financial controller experience is mandatory;
c) Professional certification from a recognized accreditation body (CPA, CA, CIA, CFE)


Languages
Demonstrated proficiency in English (written and spoken).

HOW TO APPLY

Interested candidates are invited to send the application, with :

a)      Cover letter, clearly specify suitability and availability date,
b)     Complete the Personal History Form  which can be downloaded at the following link :
        http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=pcmain&file=phform.xls 
c)      Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).

Please submit the application by email  to recruitment-indonesia@iom.int indicating the reference code above as subject.

The deadline for applications is  17 July 2012

Due to the expected volume of applications, only candidates under positive consideration will be notified




For more detail info about us, please visit www.iom.or.id