Job vacancies @ Jhpiego Indonesia

Jhpiego, an affiliate of the Johns Hopkins University, builds global and local partnerships to enhance the quality of health care services for women and families around the worlds. Jhpiego is a global leader in the creation of innovative approaches to developing human resources for health.


The Jhpiego Indonesia program is aimed to improve maternal and newborn health outcomes in Indonesia. We are currently implementing EMAS ( Expanding Maternal & Neonatal Survival ) program in Indonesia funded by USAID.

In order to reach our goals, we are now recruiting a local based positions to be part of our great team. The successful candidate will enjoy working as part of a dedicated team, with the added satisfaction of working for an organization committed to the Jhpiego vision and mission.

(Relocation is not available )
1)   Office Boy/Messenger
 
Location:         Surabaya, East Java Province
 
Overview:
 
The Office Boy/Messenger will provide an office building cleaning service.  S/He have an important task, as they are responsible to help create a pleasant environment for staff and guests, ensuring that the building/office well maintained.  The Office Boy/Messenger will also perform general office support, mail delivery , collection,   other administrative task and run a simple task as assigned.
 
Major Duties and Responsibilities:
§  Monitoring the use of equipment and supplies within the office.
§  Cleaning all the office equipments also make sure that all the equipments are ready to use
§  Able to operate office equipments as requested
§  Dealing with queries or requests from the visitors and employees.
§  Coordinating the maintenance and repair of office equipment.
§  Assisting other administrative staff in wide range of office duties.
§  Collecting and distributing couriers or mails among employees and opening and sorting emails.
§  Delivering facsimiles and transmitting them to staff
§  Helping the Administrative Assistant in performing their duties, like disseminating information through telephone, websites, mail services, and e-mail. As well as answering telephone, direct, screen calls, taking and relaying messages when needed.
§  Cooperating with office staff to maintain proper interaction and a friendly environment within the office.
§  Run errands around within the city on motorbike
§  Purchase food for lunch
§  Make sure all the rooms ( receptionist; public and pantry ) are clean and well managed
§  Performs related duties as required
 
Qualifications, Skills, and Attribute:
·         Min. High School graduate with basic office skills
·         Knowledge of clerical and standard administrative procedures
·         Knowledge of consumer service practices and principles
·         Good communication skills and professional personal presentation
·         Should be honest, respectful and trustworthy
·         Must have process cultural awareness and sensitivity , be flexible and demonstrate sounds work ethics
 
2)   Administrative Assistant
 
Location:         Jakarta Office
 
Overview:
 
The Administrative Assistant will perform a range of administrative tasks and also acting as a Receptionist  in Jhpiego’s Indonesia office, including answering phones, managing schedules, assisting with travel arrangements for expat staff, general office support and work flow and assistance with special projects.
 
Major Duties and Responsibilities:

Answer telephone, take and relay messages
Managing and distributing general documentation and correspondence
General administrative and clerical support, prepare letters and documents
Schedule appointments, maintain appointment diary either manually or electronically
Organize meetings for COP/CD
Assist staffs and Consultants to produce letter, documents, reports and presentations or materials for distribution (including word processing, computer graphics, lay out, photocopying, etc.
Manage mail and package delivery, including weekly International courier service to Jhpiego’s Head Office
Assist in the planning and takes primary responsibility for the logistics and preparation of special events, staff meeting, etc., including agenda preparation, materials and scheduling of conference rooms.
Maintaining general office filling, photocopying, and faxing.
Maintain and update the inventory list for all Jhpiego offices
Maintain the movement of office equipment (floaters)
Maintain and update the office supplies
Operate a range of office machines such as photocopiers, computers, scanner and faxes
Manage Jhpiego operational cars traffic and drivers log sheet
Tidy and maintain the reception area
 Perform other duties as assigned
                                                     
Knowledge, Skills, and Abilities:
 

Graduate from secretarial or business studies
Minimum 2 years experience in office administration
Knowledge of administrative and clerical procedures
Able to work methodically, accurately and neatly
Good oral and written communication skills
Proficient in Microsoft Office Applications
Highly meticulous with excellent interpersonal, communication and organizational skills
Able to work in a fast-paced environment
Able to work as part of a team
 
To apply, please e-mail your cover letter and CV, including the job reference in
the subject line via e-mail to : hr-id@jhpiego.net
Closing date: 5 June 2012

Only short-listed applicants will be contacted.