lowongan kerja lsm/ngo, Vacancy of Supporting Officer for Country Representative

The Italian Red Cross is
looking for candidate to be based in Jakarta, Indonesia for the post of:
SUPPORTING OFFICER TO COUNTRY REPRESENTATIVE
(6 months Fixed Term Contract, possibility to be extended for 1 year)


Programme
Key tasks and responsibilities:
1. Technical liaison with Division, Bureau and Units of PMI NHQ and ensuring
that all obligations with respect to the Italian Red Cross-PMI program
agreement are adequately carried out;
2. Technical support to PMI chapters and branches in the implementation of
program;
3. Technical support to Italian Red Cross in developing, testing and
implementing program's monitoring and evaluation tools, including regular visit
in coordination with PMI and other partners;
4. Participation in coordination meetings and workshops with external parties,
including handling the organization of events and workshops as necessary;
5. Ensure effective information-sharing and good collaboration with local,
national and international DM counterparts;
6. Produce accurate, regular and timely reports for the Italian Red Cross
(weekly, monthly) and ensure that clear information about the program is
regularly made available;
7. Provide support to Country Representative in document and correspondence
preparation and follow-ups;
8. Assist the Program Team in the organization of events and workshop as
necessary;
9. Handles minute-taking of meeting and reports;
10. Drafts and types correspondence, ensure interpreting and translation as
needed;
11. Technical support for the development of project/program’s exit strategy,
ensuring that the outputs of the project(s) are adequately sustained within the
support from local Government;
12. Produce final reports that include appropriate archiving of all
project/program’s documentation;
13. Perform other tasks as required by the program

Logistics/Administrative
Key tasks and responsibilities:
1. Responsible of the support service in administration, logistics and general
affairs of Jakarta Office of Italian Red Cross;
2. Performs general office/secretarial duties autonomously;
3. Be responsible to record work expenses of Delegation by grouping bills,
entering data in excel sheet, making photocopies before sending original bills,
according to Italian Red Cross procedures;
4. In charge of all the purchase according to Italian Red Cross procedures;
5. Prepare price quotations in the market when requested;
6. Responsible of office supply / stationary;
7. Tickets and accommodation booking for Italian Red Cross employees;
8. Monitor the arrangement and expiry of VISA and KITAS of delegates.
Coordinate accordingly with IFRC;
9. Maintain filing system of financial report from PMI;
10. Coach PMI’s finance staff at Pusat, Chapter and Branches level for all
financial related issues, according to Italian Red Cross requirements;
11. Ensure that financial reports are submitted on time;
12. Ensure that fund requests of each project are submitted on time by PMI;
13. Check financial reports produced by PMI, and process them before sending
them to Rome;
14. Check PMI’s bank account, keeping tracking table of transferred funds to
PMI Pusat and to Chapters and Branches;
15. Closely monitor on the movement and remained balance of funds
16. Closely coordinate with Finance Staff PMI NHQ in order to get finance
report on time;
17. Perform other tasks as required by the program
18.   Travel to in country if required

Qualification & Experience
·         Preferred University degree in relevant discipline (development
management, management, etc)
·         The candidate is required to be mature, Patience, flexible, dedicated,
efficient, articulate and systematic as well as possess a strong leadership
·         Work experience with the PMI approximately for 3 years is preferred
·         Experience in Program Management (Planning, Budgeting, Monitoring and
Evaluation and Reporting) for 3 years is preferred
·         The candidate possesses basic financial accounting knowledge
·         Good communication skills (fluency in both oral and written English and
Bahasa Indonesia are required)
·         Trustful person
·         Good knowledge of Microsoft (word, Excel, PowerPoint)
·         Experience in development work is required
·         The Candidate should be able to work in a team as well as on an
individual basisPlease submit your application letter addressing
the above qualifications and experience with your curriculum vitae latest on 12th July 2012 to: arief.nazirwan@cri.it

Please indicate on the subject heading: Application for SUPPORTING OFFICER TO
COUNTRY REPRESENTATIVE

Only short listed candidates will be notified.