lowongan kerja lsm/ngo, Vacancy at American Red Cross - Sr. HR & Admin Officer

The American
Red Crosshelps vulnerable people around the world to prevent, prepare for
and respond to disasters, complex humanitarian emergencies and life-threatening
health conditions. It is a member of the International
Federation of Red Cross and Red Crescent Societies(IFRC) and
works closely with Palang Merah Indonesia (PMI).

Currently the American Red
Cross has programs in Aceh, Central Java and West Sumatra, with new programming
planned for JABODETABEK, West Java and Central Java. The American Red Cross
American Red Cross Program   works with the Indonesia Red Cross (PMI)
focuses on four main program areas: Disaster Management, Health, Organizational Development and Water & Sanitation.


Therefore, the American Red
Cross is currently seeking the qualified candidate to fill below
position and be the IRP Program team:

Sr. HR & ADMIN OFFICER

The position is based in Jakarta with an expectation to travel 10-15% of
the time. This position offers a competitive compensation package with 12
months contract (extendable) and opportunity to grow professionally.


Duties and
Responsibilities:

1. HR Functions

v  Collect and file of complete delegates data, including
maintain delegates file 
v  Collect, check and send delegates time sheet to NHQ
based on schedule
v  Up date the PTO & R/R data of delegates,
coordination with Admin Department in Banda and with Finance for MSA
calculation
v  Draft and type form, correspondence letter related to
HR  
v  Coordinate on all HR matters with IFRC and ensure that
information regarding HR  (e.g. new/extended/ending contracts, insurance,
compensation, holidays, etc) is conveyed/communicated  as required to
national and international staff in a timely manner
v  Become very familiar with GOI Manpower regulations, in
order to advise management as the “informed source” within American Red Cross.
v  Manage as required   HR files and
provide appropriate information on staff to Federation Payroll officer
v  Coordinate , with Program Managers and Finance staff
requirements and  prepare staffing plan and update same as required
consistent with program needs and available budgets
v  Ensure all staff is aware of and formally acknowledge
(i.e. signed statement) compliance with IFRC policies, e.g. Code of Conduct,
Security Code etc.
v  Manage HR files as appropriate to American Red Cross
staff who contracted by IFRC
v  Promote and coordinate HR development activities
related to American Red Cross staff  that maximize their potential, and
motivate them, within budget parameters
v  Coordinate the  performance management process
within  American Red Cross – specifically to encourage and monitor
that  managers are  consistently applying the PDP system with their
teams, including  preparation of annual objectives/activities, verbal
feedback and documentation on a quarterly basis.
v  Closely communicate with field staff, on any HR issues
or concerns.
v  Seek out opportunities for American Red Cross staff
that expands professional knowledge and/or   skills development.
v  Assist in identification of all consultants as
required and prepare Short Term service Contracts as required.
v  Manage template and/or information of vacant position

1. Admin Functions

v  Communicate with American Red Cross Head Quarter on
matters related to HR and Admin as required
v  Communicate with counterpart organizations ( i.e.
PMI,IFRC etc) ,as required
v  Supervise  Jakarta Admin staff to ensure
effective daily operational of Jakarta office
v  Update necessary information related to all admin
matters (such as welcome Indonesia, regarding visa information, embassies, etc)
v  Draft, type, make necessary summary (if needed) for
admin information purpose
v  Seek out IT support as required to maintain effective
communications and documentation support.
v  In charge of hotel and travel arrangement for
international trip
v  Coordinate with PMI and IFRC on any issues related to
services and/or rental space associated with American Red Cross occupancy in
Wisma PMI
v  In charge of meeting arrangement as requested
v  Maintain the asset inventory data for Jakarta office
v  Update staff  lists and contact info  to
send to NHQ
v  Ensures general information flow regarding Admin
matters
v  Ensure update information related to American Red
Cross projects in Indonesia project, security matters, program, etc from
newspaper, magazine and internet to be inform to Country Representative,
Delegates and/or  staff 
v  Translation from English into Bahasa and vice versa
occasionally
v  Perform additional assignment as requested


Qualifications:

-       Undergraduate
Degree in  Administration, Management, HR Development, Business
Administration, PR, or related field
-       Minimum 5 years
experience in relevant field
-       Minimum 3 years
experience in INGO and supervisory level preferably RC experience
-       Attention to
detail  and analytical capacities
-       Ability to manage
good interpersonal  relationships
-       Flexible and
creative in problem solving
-       Indonesian
nationally
-       Ability to maintain
confidentiality of sensitive information
-       Excellent
communication skills in Indonesian and English
-       Has good knowledge
regarding admin, procurement and logistic process
-       Has good knowledge
regarding manpower policy and overall HR process

Please submit your application
and curriculum vitae in English to hr@amredcross.org,
placing the job title in the subject line and label your CV with your name (CV
max. 200KB size).  This is a senior position with high degree of
independent work and management required; only short listed candidates will be
notified. Applications submitted Thursday, 16 Aug 2012 after 5pm will
not be considered.