International Organization for Migration (IOM)
Indonesia is looking for a GIS/Information
Management Assistant according
to the terms of reference below:
I. Position Information
Reference No.
Position title
Position grade
Base Salary
Duty station
Type of Contract SVN/ID10/2013/041
GIS/Information Management Assistant
General Service Staff, Grade 4
IDR 9,266,750 per month
Bandung – West Java, Indonesia
Special All Inclusive Contract for 6(six) months, with possibility of
extension. The tenure of contract of internal candidate holding a Fixed
Term/Regular contract will remain unchanged
Seniority band:
Job family:
Organizational unit:
Position number
Position rated
Subject to rotation Band IV
Media & Communication
IOM Bandung
tba
tba
n/a
Reporting directly to Head of Sub-Office (HoSO) / Project Manager (PM)
Overall supervision by Chief of Mission
Managerial responsibility No
Directly reporting staff 0
II. Organizational Context and Scope
Under direct supervision of GIS/Information Management Coordinator,
overall supervision of Head of Sub-Office (HoSO) and in close relation
with relevant units, the GIS/Information Management Assistant will
assists in the implementation and monitoring of GIS/IM components as
part of Disaster Risk Reduction (DRR) project in West Java Province.
III. Responsibilities and Accountabilities
1. Assist the GIS/IM coordinator to develop relevant maps for
project planning, implementation and reporting, making use of GIS
and other suitable tools;
2. Assist GIS/Information Management Coordinator and relevant
unit to record and maintain various databases, using existing tools or
introducing new element as deemed necessary;
3. Assist in planning and implementation including facilitation
of capacity building activities for targeted government entities and
other stakeholders at various level (provincial district and
sub-district);
4. In coordination with GIS/IM coordinator, provide technical
assistance pertaining GIS/IM to government officials at various level;
5. In coordination with GIS/IM Coordinator, plan and facilitate
activities pertaining mapping and IM at community level;
6. Assist GIS/IM Coordinator to provide day-to-day supervision
to partners for the implementation of GIS/IM related trainings and
capacity building for targeted government entities, communities, and
other stakeholders;
7. Assist GIS/IM Coordinator in developing suitable tools for
office filing and data sharing for IOM offices in West Java;
8. Assist GIS/IM Coordinator to contribute to the program
monitoring of performance indicators and regular reporting systems by
preparing data analysis, summary sheets and reports in accordance to
program needs;
9. In coordination with GIS/IM coordinator to develop suitable
databases to record, update, and maintain disaster related data sets
that can accommodate the existing disaster relevant data sets in
District BPBD office;
10. Compile and conduct analysis of primary and secondary data (in
house or external research/assessment) necessary for IOM
project planning and implementation;
11. Ensure daily activities back up, filing of data and safeguarding
of IOM’s program activities information in both hard and magnetic
versions;
12. Maintain and troubleshooting office ITC equipment including office network;
13. In close coordination with IOM Indonesia ITC (Information,
Technology & Communication) staff, maintain ITC functions including
maintenance of internet solutions and trouble shooting at various
district field offices in West Java;
14. Adhere to IOM data protection confidentiality policy as well as strict compliance to IOM Code of Conduct at all times;
15. Perform other duties as may be assigned.
IV. Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural
Accountability
* Accepts and gives constructive criticism
* Follows all relevant procedures, processes, and policies
* Meets deadline, cost, and quality requirements for outputs
* Monitors own work to correct errors
* Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
* Identifies the immediate and peripheral clients of own work
* Establishes and maintains effective working relationships with clients
* Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
Continuous Learning
* Contributes to colleagues' learning
* Demonstrates interest in improving relevant skills
* Demonstrates interest in acquiring skills relevant to other functional areas
* Keeps abreast of developments in own professional area
Communication
* Actively shares relevant information
* Clearly communicates, and listens to feedback on, changing priorities and procedures
* Writes clearly and effectively, adapting wording and style to the intended audience
* Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
* Proactively develops new ways to resolve problems
Leadership and Negotiation
* Convinces others to share resources
* Presents goals as shared interests
Performance Management
* Provides constructive feedback to colleagues
* Provides fair, accurate, timely, and constructive staff evaluations
* Uses staff evaluations appropriately in recruitment and other relevant HR procedures
Planning and Organizing
* Sets clear and achievable goals consistent with agreed priorities for self and others
* Identifies priority activities and assignments for self and others*
Organizes and documents work to allow for planned and unplanned
handovers
* Organizes and documents work to allow for planned and unplanned handovers
* Identifies risks and makes contingency plans
Professionalism
* Masters subject matter related to responsibilities
* Identifies issues, opportunities, and risks central to responsibilities
* Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
* Persistent, calm, and polite in the face of challenges and stress
* Treats all colleagues with respect and dignity
* Works effectively with people from different cultures by adapting to relevant cultural contexts
* Knowledgeable about and promotes IOM core mandate and migration Solutions
Teamwork
* Actively contributes to an effective, collegial, and agreeable team environment
* Contributes to, and follows team objectives
* Gives credit where credit is due
* Seeks input and feedback from others
* Delegates tasks and responsibilities as appropriate
* Actively supports and implements final group decisions
Technological Awareness
* Learns about developments in available technology
* Proactively identifies and advocates for cost-efficient technology solutions
* Understands applicability and limitation of technology and seeks to apply it to appropriate work
Technical
a) Drives and fosters understanding of Media and Communications concepts amongst key personnel in IOM
b) Correctly and effectively applies knowledge of traditional and social media
c) Interfaces across units and departments within IOM to extract relevant information
V. Education and Experience
a) Diploma Degree preferably in computer science, geodesic,
geography or a combination of relevant education and professional
experience. University Degree is advantage.
b) A minimum of four years of experience in the use of MS software,
web-based and/or client-server database system implementations a
distinctive advantage.
c) Familiarity with Disaster Risk Reduction issues and Indonesian Spatial Data and Disaster Management laws.
d) Demonstrated strong result in area of GIS, information
management, data frames, data analysis and spatial data management
system.
e) Solid understanding of spatial databases including the use of
open sources spatial database application (e.g. PostgreSQL, PostGIS).
f) Solid understanding of GIS software including open source software (e.g. ArcGIS, Quantum GIS)
g) Advanced knowledge of MS Excel for data analysis and statistical reporting.
h) Demonstrated strong communication skills as well as interpersonal and public relation skills
i) Experience in developing lessons learned and best practices documents
j) Ability to prepare clear and concise reports
k) Proficient in computer applications
l) Good written and spoken communications skills,
m) Good interpersonal skills, high loyalty, ability to work in a multi - cultural environment and good working in team.
VI. Languages
Fluency in English and Bahasa Indonesia both written and spoken is required. Working knowledge of Sundanese is an advantage.
HOW TO APPLY
Interested candidates
are invited to send the application in ENGLISH, with:
a) Cover letter,
clearly specify suitability and availability date,
b) Complete the
Personal History Form which can be
downloaded at the following link :
http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=nl&file=phform.xls
c) Detailed curriculum vitae, including historical
salary and minimum three referees (preferably former direct supervisors).
Please submit the
application by email to recruitment-indonesia@iom.int and
indicating the reference code above (SVN/ID10/2013/041) as subject.Only
applicant who meet the above qualification will be short-listed
The
deadline for applications is 04 July 2013
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