Wednesday, May 2, 2012

CARE Indonesia in Kupang : Project Accountant

CARE International Indonesia (CII), as an international NGO, has carried out large scale operations in Indonesia, encompassing emergency
operations, transitional activities centered on agriculture and
nutrition and a range of development initiatives in such areas as water
and sanitation, health and micro-credit.

CARE Indonesia  in Kupang  is currently recruiting the following position for its project:
 
JOB TITLE : PROJECT ACCOUNTANT
DEPARTMENT/PROJECT : SUPPORT/SESAMA-PfR
REPORTS TO : PROJECT MANAGER

   

JOB SUMMARY

The Project Accountant (PA) shall report to Project Manager, work closely with with the program and program support units for support in all components that support effective administration of the project. The PA shall support the Project Managers in all finacial decision making processes, coordinate, manage,and report on all financial aspects of the project  and to ensure there is compliance with contract obligations. The PA will work closely with the project manager to ensure the successful implementation of the project based on available funding and ensure that all project obligations are realized, accounted for, documented and reported.
 
RESPONSIBILITIES AND TASKS

·        Review the financial transactions in close detail and get assurance that the relevant donor requirements related to Finance & Accounting are complied.
·        Ensure that the matching funds -- if required by donors -- are identified and charged to proper budget line items.
·        Ensure that use of extended fund codes, if necessary, is consistent with the reporting requirements to donors.
·        As required request support from key departments and individuals on matters related to contract management and compliance and ensure timely follow up i.e. financial reporting, funds transfer/disbursements, procurements, among others.
·        Ensure effective implementation of all CO financial, operational, and administrative policies and procedures while undertaking budget management roles.
·        Prepare monthly financial expenditure reports for projects and programs (budget versus actual, also taking into account accruals and projected expenditures), analyze the reports and highlight risk areas to CARE’s management.
·        Communicate the analysis of the expenditure report with relevant project personnel and donors in order to deliver the reports according to donor requirements. This may involve field visit to ensure that PM/RPM understand the financial report and all related aspects.
·        Ensure that the financial exposures and non-compliance with CARES’s and donor regulations related to Finance & Accounting are brought to the attention of the supervisor, budget holder and contract management specialist.
·        Obtain feedback from project personnel in respect of the reports and put through any corrections or adjustments, if justified, on a timely basis.
·        Produce and analyze project financial reports on a monthly basis and provide feedback to PM and ACD Program Support. Ensure optimal compliance, the reports must be reviewed against contractual requirements and in line with budget provisions.
·        Undertake monthly review of budget utilization by sub recipients and review reconciliation of the Project accounts against budget utilization, and advise management as appropriate through preparation of Grants portfolio performance reports.
·        Coordinate timely preparation of donor financial reports and ensure that all expenses incurred are dully accounted for and ensure that all taxation matters are addressed and that there is harmony in program and financial reports submitted by sub recipients and generated by CO before submission of reports for review to CI Member or donor.
·        Timely provide response to budget queries raised by PM, ACD Program Support, finance counterparts, program management teams and IO Finance Director.
·        Liaise with other parties (CI Members or Donor, partners, auditors) on issues or questions related to the financial expenditure reports.
·        Liaise with auditors (external and internal) and manage the coordination with other units in facilitating audits.
·        Support the PM in preparation of CO audit and coordinate audits of sub recipients in consultation with finance department and project team and support PM in planning and responding to program audit queries.
·        Support the PM in the organization and coordination of field monitoring visits for program and grants officers to ensure cost effectiveness, sound technical support and that sub recipients are supported effectively.
·        Document all processes and grants monitoring sessions held with sub recipients, COs project monitoring sessions,  partner sessions in CO where information on grants is shared and decisions arrived at; for use in backing CAREs decisions and audit information/trail.
·        Take a lead in documenting processes to meet, standard conditions that CARE will use to support decisions made on key contractual issues such as minutes of meetings, processes and deliverables and management letters. These may include partner selection processes and tools used for assessment of capacities, minutes of selection meetings etc.
·        Support PM in organizing partner review meetings while developing grants performance review presentations by various actors, in order to inform challenges, lessons learnt and promising practices for purposes of improving performance and knowledge sharing in the project.
·        Identify and project financial needs for addressing capacity weaknesses based on capacity assessment reports and field technical support sessions, develop and implement Capacity Building (CB) and technical assistance (TA) plans.
·        Coordinate with other CO Program and Project Managers in enhancing grants management functions in the sector and country.
·        Support enhanced management cohesion of projects/programs, CO programs and staff, including management of Office operations.
·        Strengthen COs grants management roles including capacity strengthening for services delivery. Undertake any other relevant duties as assigned by supervisor or management that enhance CAREs mission.
·        Any other duties that maybe reasonably assigned by the supervisor, including performance of other staff’s duties within the Finance & Accounting Unit when the respective staff is not in the office or due to the heavy workload in certain area.
 

QUALIFICATIONS

1.       University Degree in Accounting, commerce or business administration.
2.      At least 5 (five) years working experience in Finance & Accounting.
3.      High-level ability to speak & write in English.
4.      Familiarity with large-scale accounting software (Knowledge in Scala is an advantage).
5.      High-level ability to work with MS-Excel.
6.      Ability to work within tight deadlines and to work in a multicultural setting
 

WORKING CONDITIONS

Kupang : 95% Travel : 5%


TERMS OF OFFER
 
CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attached academic transcripts and Diplomas and state clearly the applied position code in the email subject.
 
Please submit your applications before May 04, 2012 to CARE International Indonesia, Human Resources Unit:
recruit_598@careind.or.id

"Only qualified applicants will be shortlisted"

No comments:

Post a Comment