CARE International Indonesia (CII), as an international NGO, has carried
out large scale operations in Indonesia, encompassing emergency
operations, transitional activities centered on agriculture and
nutrition and a range of development initiatives in such areas as water
and sanitation, health and micro-credit.
CARE Indonesia in Kupang is currently recruiting the following position for its project:
JOB TITLE : PROJECT ACCOUNTANT
DEPARTMENT/PROJECT : SUPPORT/SESAMA-PfR
REPORTS TO : PROJECT MANAGER
JOB SUMMARY
The Project Accountant (PA) shall report to Project Manager, work
closely with with the program and program support units for support in
all components that support effective administration of the project. The
PA shall support the Project Managers in all finacial decision making
processes, coordinate, manage,and report on all financial aspects of the
project and to ensure there is compliance with contract obligations.
The PA will work closely with the project manager to ensure the
successful implementation of the project based on available funding and
ensure that all project obligations are realized, accounted for,
documented and reported.
RESPONSIBILITIES AND TASKS
· Review the financial transactions in close detail and get
assurance that the relevant donor requirements related to Finance &
Accounting are complied.
· Ensure that the matching funds -- if required by donors -- are identified and charged to proper budget line items.
· Ensure that use of extended fund codes, if necessary, is consistent with the reporting requirements to donors.
· As required request support from key departments and
individuals on matters related to contract management and compliance and
ensure timely follow up i.e. financial reporting, funds
transfer/disbursements, procurements, among others.
· Ensure effective implementation of all CO financial,
operational, and administrative policies and procedures while
undertaking budget management roles.
· Prepare monthly financial expenditure reports for projects and
programs (budget versus actual, also taking into account accruals and
projected expenditures), analyze the reports and highlight risk areas to
CARE’s management.
· Communicate the analysis of the expenditure report with
relevant project personnel and donors in order to deliver the reports
according to donor requirements. This may involve field visit to ensure
that PM/RPM understand the financial report and all related aspects.
· Ensure that the financial exposures and non-compliance with
CARES’s and donor regulations related to Finance & Accounting are
brought to the attention of the supervisor, budget holder and contract
management specialist.
· Obtain feedback from project personnel in respect of the
reports and put through any corrections or adjustments, if justified, on
a timely basis.
· Produce and analyze project financial reports on a monthly
basis and provide feedback to PM and ACD Program Support. Ensure optimal
compliance, the reports must be reviewed against contractual
requirements and in line with budget provisions.
· Undertake monthly review of budget utilization by sub
recipients and review reconciliation of the Project accounts against
budget utilization, and advise management as appropriate through
preparation of Grants portfolio performance reports.
· Coordinate timely preparation of donor financial reports and
ensure that all expenses incurred are dully accounted for and ensure
that all taxation matters are addressed and that there is harmony in
program and financial reports submitted by sub recipients and generated
by CO before submission of reports for review to CI Member or donor.
· Timely provide response to budget queries raised by PM, ACD
Program Support, finance counterparts, program management teams and IO
Finance Director.
· Liaise with other parties (CI Members or Donor, partners,
auditors) on issues or questions related to the financial expenditure
reports.
· Liaise with auditors (external and internal) and manage the coordination with other units in facilitating audits.
· Support the PM in preparation of CO audit and coordinate audits
of sub recipients in consultation with finance department and project
team and support PM in planning and responding to program audit queries.
· Support the PM in the organization and coordination of field
monitoring visits for program and grants officers to ensure cost
effectiveness, sound technical support and that sub recipients are
supported effectively.
· Document all processes and grants monitoring sessions held with
sub recipients, COs project monitoring sessions, partner sessions in
CO where information on grants is shared and decisions arrived at; for
use in backing CAREs decisions and audit information/trail.
· Take a lead in documenting processes to meet, standard
conditions that CARE will use to support decisions made on key
contractual issues such as minutes of meetings, processes and
deliverables and management letters. These may include partner selection
processes and tools used for assessment of capacities, minutes of
selection meetings etc.
· Support PM in organizing partner review meetings while
developing grants performance review presentations by various actors, in
order to inform challenges, lessons learnt and promising practices for
purposes of improving performance and knowledge sharing in the project.
· Identify and project financial needs for addressing capacity
weaknesses based on capacity assessment reports and field technical
support sessions, develop and implement Capacity Building (CB) and
technical assistance (TA) plans.
· Coordinate with other CO Program and Project Managers in
enhancing grants management functions in the sector and country.
· Support enhanced management cohesion of projects/programs, CO
programs and staff, including management of Office operations.
· Strengthen COs grants management roles including capacity
strengthening for services delivery. Undertake any other relevant duties
as assigned by supervisor or management that enhance CAREs mission.
· Any other duties that maybe reasonably assigned by the
supervisor, including performance of other staff’s duties within the
Finance & Accounting Unit when the respective staff is not in the
office or due to the heavy workload in certain area.
QUALIFICATIONS
1. University Degree in Accounting, commerce or business administration.
2. At least 5 (five) years working experience in Finance & Accounting.
3. High-level ability to speak & write in English.
4. Familiarity with large-scale accounting software (Knowledge in Scala is an advantage).
5. High-level ability to work with MS-Excel.
6. Ability to work within tight deadlines and to work in a multicultural setting
WORKING CONDITIONS
Kupang : 95% Travel : 5%
TERMS OF OFFER
CARE is an equal opportunity employer offering a competitive salary and
benefits package, and a collegial working environment. Applicants are
invited to send a cover letter illustrating their suitability for the
above positions, and detailed curriculum vitae, with names and addresses
of three referees (including telephone, fax numbers and email address).
Please DO NOT attached academic transcripts and Diplomas and state
clearly the applied position code in the email subject.
Please submit your applications before May 04, 2012 to CARE International Indonesia, Human Resources Unit:
recruit_598@careind.or.id
"Only qualified applicants will be shortlisted"
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