Vacancy ACTED - HR & Admin Officer

Position: Human Resources & Administration Officer
Contract duration: 6 Months (Possible extension)
Starting date: ASAP
Location: Jakarta-Indonesia

I. Background on ACTED:

The Agency for Technical Cooperation and Development (ACTED) is an NGO registered in France with global operations in over 30 countries in Central Asia, Europe, Latin America and Africa. Our mission and vision; providing adapted responses and guaranteeing the link between emergency, rehabilitation, and development.

ACTED has been active in Indonesia since April 2005, assisting those affected by the tsunami and Nias earthquake. Until 2008, ACTED focused mainly on reconstruction and recovery, while interventions since 2008 have shifted towards development initiatives to support livelihoods, community-based disaster risk reduction, and child protection activities.


ACTED is currently looking for qualified candidates to fill the Human Resources and Administration Officer position in Jakarta, Indonesia

II. General Responsibilities:
• Supervise and support the management of ACTED national staff;
• Address all matters related to ACTED's registration as an
International NGO in Indonesia;
• Follow up and maintain international staff working documents (stay and working permit, all forms of registration to police department, and other related departments);
• Follow up and maintain visas for ACTED's visitors from overseas;
• Handle the general administration of the ACTED office in Jakarta (premises, offices supplies);
• Support the Finance, Logistics and Administration Team (FLAT) as requested;
• Support the Project Development Manager as requested;
• A perfect ethic in regards to financial duties and responsibilities is expected;

III. Qualifications:
Candidates must have the following qualifications:
• Outstanding communication skills, including adapting information to different audiences;
• Demonstrated relationship-building skills, including negotiation;
• Excellent writing skills;
• Solid knowledge of Indonesian labor code, employment standards, and familiarity with contracts;

• Knowledge of expatriate work permit and immigration processes;
• Advanced problem-solving and critical analysis skills;
• Able to multitask, set realistic deadlines, and meet deadlines;
• Meticulous attention to detail;
• Excellent English, both written and oral;
• Excellent computer knowledge.

Desirable:
• University degree in law;
• Experience working at the same position with an international NGO;

IV. Submission of application:
Applications should be submitted in English with a current CV, a cover letter, and three references.
Applications should be submitted no later than 6th May 2012 to these following addresses:

jakarta.administration@acted.org and Indonesia@acted.org

Application material is non-returnable, and we thank you in advance for understanding that only short-listed candidates will be contacted for the next step in the application process.

ACTED refuses to apply, in its actions, any form of discrimination based on race, gender, ethnicity, religion, nationality, conviction, or social class. Qualified women and men are encouraged to apply.