The Wildlife Conservation Society - Indonesia Program (WCS-IP) is currently
seeking for qualified candidates to fill the following vacancies:
1. Finance Officer (Bogor Office)
Job Summary:
The Finance Officer will report directly to the Finance Manager and will
work closely with the Finance Assistants and Project Staff.
The Finance Officer is responsible for maintaining financial and accounting
services in order to meet the requirements of the organization. The Finance
Officer and the Finance Manager is also responsible updating accounting
records, preparing financial statements, maintaining cash control,
monitoring accounts payable and receivable and ensuring adherence to
policies and procedures to strengthen internal control.
Responsibilities:
. Update and maintain financial records for WCS-IP, including
accurate record of expenditures, in line with WCS financial standards and
under authority of the Finance Manager.
. Ensure all payments are made in a timely manner and are supported
by complete documentation, followed set procedures and is within the
policies of the WCS-IP.
. Complete, update and maintain financial report of sub grant of
PNPM project.
. Ensure that every payback (for phone, ticket, travel advance etc.)
given to the Finance Department is written down in a detailed list (every
single payback with explanation). Any payback is to be deposited into WCS's
account immediately (the next time when going to the bank).
. Responsible for preparing books adjusting journal entries as
necessary.
. Responsible for updating all cash flow statements (for all bank
accounts of WCS) on a daily basis.
. Safe keep any signed and unissued check and also all blank checks.
Ensure that all undeposited cash received in the office is kept in the safe
before close of business.
. Prepares monthly bank reconciliation prior to closing of books.
Advise the bank for errors and /or make any necessary adjusting entries as a
result of the reconciliation process.
. Coordinate with Finance and Admin Staff in the field to ensure
timely submission of financial reports (soft and hard-copy).
. Review project report, check and prepare Sun upload template.
. Reconcile control accounts to the general ledger.
. Assist the Finance Manager in preparation of monthly financial
reports and advance request to WCS-NY.
. Maintain a complete and orderly filing system for all finance
documents.
. Undertakes other tasks as deemed necessary in line with the goal
of providing management support to the Country Office as assigned by the
Finance Manager or Deputy Director.
. Assist Finance Manager in completing audit both for internal and
external audit.
Qualifications:
. Bachelor Degree in Accounting or Finance.
. Minimum 3 years experience in a similar position with an NGO or
INGO.
. Knowledge in accounting and experience in computerized financial
systems (Sun System, preferred).
* Computer skills mandatory. Proficient in Microsoft Office
Applications.
. Interpersonal skills, solid programming, financial and
organizational development skills; and excellent analytical and financial
planning skills.
. Strong analytical and interpretative problem solving skills.
. Knowledge of the policies, regulations, reporting formats, and
cultures of traditional donors, including AUSAID, UNESCO, USFWS, World Bank,
Packard and others.
* Able to multi-task, establish priorities and meet deadlines.
. Good oral and written communication skills. English and
Bahasa-Indonesia.
. Concern for wildlife conservation & environmental issues is
essential.
2. Finance Assistant (Bogor Office)
Job Summary:
The Finance Assistant reports directly to the Finance Manager with close
coordination with the Finance Officer and Project Staff. The main
responsibility of the Finance Assistant is to perform accounting and
recordkeeping task for WCS-IP.
Responsibilities:
. Responsible for checking staff expense reports, staffs advance
request, and vendor payment request.
. Responsible for preparing vouchers for payments and receipts.
. Responsible for ensuring complete and accurate documentation are
attached to the vouchers prior to submission for review and approval.
. Responsible for ensuring that receipts are collected upon payment
to vendors.
. Responsible for processing and monitoring accounts receivable and
payable.
. Manage petty cash for Head Office. Make sure that petty cash is
replenished in a timely manner so that operation is not interrupted.
. Maintain financial records for WCS-IP, including accurate record
of expenditures, in line with WCS financial standards and under authority of
the Finance Manager.
. Maintain a complete and orderly filing system for all finance
documents.
. Undertakes other tasks as deemed necessary in line with the goal
of providing management support to the Country Office as assigned by the
Finance Manager.
.
Qualifications:
. Bachelor Degree in Accounting or Finance or equivalent experience
in a similar position with an NGO or INGO.
* Computer skills mandatory. Proficient in Microsoft Office
Applications.
. Interpersonal skills, solid programming, financial and
organizational development skills; and excellent analytical and financial
planning skills.
. Strong analytical and interpretative problem solving skills.
. Knowledge of the policies, regulations, reporting formats, and
cultures of traditional donors, including AUSAID, UNESCO, USFWS, World Bank,
Packard and others.
* Able to multi-task, establish priorities and meet deadlines.
. Good oral and written communication skills. English and
Bahasa-Indonesia.
. Concern for wildlife conservation & environmental issues is
essential.
Apply by email to the Admin & HR Manager - WCS Indonesia Program at
recruitment@wcsip.org. Your application should include a short covering
letter, an up-to-date CV, expected salary, and three professional
references.
Deadline: 30 July 2012.
No correspondence, only short-listed candidates will be notified.
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