Lutheran World Relief (LWR), a U.S. based non-profit development
organization engaged in seeking lasting solutions to poverty and
reducing risk, is seeking an experienced CADRE Finance Officer for its
Indonesia programs to be based in Medan, Indonesia with travel to
project sites
PURPOSE: CADRE Finance Officer will provide support to finance
operations and procedures in line with organizational guidelines and
internationally recognized accounting standards. He/she will also be
responsible for providing the appropriate, adequate, and timely support
to LWR-Indonesia's partner organizations; and will perform functions as
part of the country office team under the supervision of the Finance and
Administration Manager, with direct responsibility for providing
financial and administrative support in the execution of the CADRE
project financed by the U.S. Agency for International Development.
SPESIFIC DUTIES AND RESPONSIBILITIES:
General Finance Duties
1. Reviews cash advance requests and ensures the estimated costs are
adequate, and the expected date of liquidation/clearance is reasonable.
Ensures that there is sufficient budget for the planned expenditure.
2. Reviews expense reports to ensure that expenditures are valid and
consistent with the purpose indicated in the cash advance request, and
that they are properly supported.
3. Checks expenses code and ensures their accuracy.
4. Support administrative tasks in the office: issuance of advances from
petty cash and rendition of the same, receiving calls and
correspondence, maintenance of CADRE financial records according to
USAID and LWR institutional document retention guidelines.
Cooperation with CADRE Partners
5. Ensure compliance with accounting practices established by Indonesian
law and LWR policy and also with the requirements of USAID in the
presentation of financial statements and reports for the CADRE project
for Lutheran World Relief through desk audit and regular visits to
partners' offices and field to perform sub-recipient monitoring tasks.
These include observing actual activities, interviewing Partners staff
and communities, examining documentations against records to verify
whether transactions are valid, properly authorized and approved, have
adequate supporting documentation, and that they are properly coded.
Sub-recipient monitoring tasks will also include checking compliance
with USAID rules and regulation and LWR policy.
6. Support mechanisms to ensure budgetary control of CADRE spending that align with the approved project cost proposal.
7. Follows up financial reports from Partners and provides guidance to
help ensure their timely submission. Maintains Partners Reports
Tracking Sheet to monitor submission dates, and confirm that all
Partners reports received comply with all financial reporting
requirements for CADRE.
8. Reviews monthly financial reports ensuring their accuracy (expense
classifications/coding, calculations, etc.). Checks cash and bank
balances with bank statements and cash count sheets. Identify issues
with partner financial reports and coordinate required revisions to
ensure the timely consolidation of monthly financial statements. Upon
receiving partner financial reports, perform a review process that
includes but is not limited to the following:
a. Compare actual expenses to approved budget amounts
b. Review actual expenses for compliance with USAID cost principles
c. Reconcile sub-recipient's reported cash balance to LWR financial records
9. Analyze sub-recipient's cash balance and forecasted expenses for the
next 1-3 months and prepare funds transfer requests as necessary
10. Provides technical guidance to partners on matters relating to finance under guidance of Finance and Admin Manager.
11. Monitors partners' financial training needs and provide appropriate training, orientation or mentoring.
12. Reports to Finance and Admin Manager any unusual findings.
Overall Budget Management and BVA Reporting
1. Support the Country Office in budget preparation
2. Prepare a monthly analysis of actual spending compared to approve
budget amounts, identifying any significant variances from planned
spending.
3. Prepare a monthly financial report for the CADRE project to be sent
to headquarters after the review of the Regional Finance and
Administration Manager. The report will include previous period figures
for funds transfers and expenses, current period and cumulative figures
for the same, and figures for unspent obligations. The report will
reconcile to LWR financial records contained in QuickBooks and
headquarters sources such as general ledger and projects database.
4. Flags to Finance and Admin Manager any lines where there is significant underspending/overspending.
Others
5. Participates in the design and implementation of policies,
procedures, and systems to comply with all applicable financial and
accounting regulations and LWR internal policies and procedures.
6. Provides support in the month- and year-end close and internal/external audit process.
7. Assist in preparation of donor financial reporting requirements
REQUIRED QUALIFICATIONS AND CORE COMPETENCIES
• At least 3 years of finance experience, preferably with an INGO
• Bachelors Degree in Accounting or any other comparable financial qualification
• Has knowledge in USAID rules and regulations
• Excellent written and spoken English and Bahasa Indonesia
• Demonstrated working knowledge of QuickBooks
• Must be dependable, highly organized and have excellent communication skills
• Be a team player with a positive "can-do" attitude
• Experience with facilitation of partner financial workshops essential
Please submit your application and curriculum vitae in English to lwrindonesia1@gmail.com
placing the job title in the subject line and label your CV with your
name (CV max. 300KB size). Only short listed candidates will be
notified. Applications submitted Monday, 28 May 2012 after 5PM will not
be considered
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